Site and contract administration services
MASONORA’s site and contract administration service keeps the paperwork of a live project complete and on time. We run RFI, submittal, change and document registers, prepare contractual notices within the required periods, compile monthly progress claims and reports, and keep meeting minutes and correspondence organized under FIDIC, JCT, NEC, AIA and AS 4000 contracts.
ACHIEVEMENTS THROUGH THE YEARS
- 600+Completed projects
- 200+Satisfied clients
- 3+Years of experience
- 35+In-house experts
Exactly what we measure and price
If an item you need is not listed, send the drawings anyway. We confirm what is included in writing before work starts.
Registers and records
- RFI register and responses tracking
- Submittal and shop drawing register
- Change and variation register
- Drawing and document control
- Daily and weekly report compilation
Contract administration
- Contract review and key obligations summary
- Notices of change, delay and claims
- Time-bar and deadline tracking
- Correspondence drafting and filing
- Extension of time support documents
Reporting and payment
- Monthly progress reports
- Progress claims and payment applications
- Subcontractor claim review
- Meeting agendas and minutes
- Close-out and handover documentation
Not included unless requested
- Legal advice or legal representation
- Site supervision and safety management
- Statutory inspections
- Formal dispute resolution services
What you receive, and in which formats
- 01Contract obligations summary
- 02RFI, submittal, change and document registers
- 03Notice templates and issued notices log
- 04Monthly progress claim with supporting quantities
- 05Monthly progress report
- 06Meeting minutes and action logs
Your software, your market’s standards
Standards we work to
- PMI PMBOK practice
- AACE scheduling guidance
- FIDIC (Gulf and international)
- JCT and NEC (UK)
- AIA contracts (USA)
- AS 4000 (Australia)
- Primavera P6
- Microsoft Project
- Procore
- Aconex
- Power BI
- Microsoft Excel
Why do notices and time limits matter?
Most construction contracts require notice of a change, delay or claim within a fixed period. Under several standard forms, a late notice can reduce or remove the right to more time or money. We summarize the notice provisions of your contract at the start and track every deadline, so entitlements are protected by the paperwork.
How are progress claims prepared?
Monthly claims are prepared against the schedule of values or bill of quantities, using progress quantities from the site team and our own measurements. Variations are included only once their status allows under the contract. Each claim is supported by quantities and photos so it can be checked and certified quickly.
Which contracts do you work with?
We administer projects under FIDIC, JCT, NEC, AIA and AS 4000 forms, as well as bespoke contracts. Each form has its own notice, payment and change mechanisms, and the administration follows the conditions in your contract.
How are RFIs and submittals kept moving?
Every RFI and submittal is logged with the date raised, the person responsible for the response and the date it is needed to protect the schedule. Overdue items are listed in the weekly report and chased by name. Responses are linked back to the drawings or specification they affect, so the site team always builds from the latest information and the record shows exactly when each answer arrived.
Tracking a notice deadline
An illustrative change event showing how a register turns a contract clause into dated actions. The notice period is an example only; your contract sets the real one.
| STEP | TRIGGER | TIME ALLOWED (EXAMPLE) | DUE |
|---|---|---|---|
| Event identified | Late design information received | — | Day 0 |
| Notice of change | Contract notice clause | 14 days | Day 14 |
| Supporting details | Follow-up particulars | 28 days | Day 42 |
| Time-impact analysis | Schedule update | With particulars | Day 42 |
| Register status | Open until agreed | — | Tracked weekly |
What affects the fee and delivery date
We quote every project on its scope, so there is no price list. These are the factors a specialist looks at before confirming a fixed fee and delivery date in writing.
Project size and duration
More activity means more RFIs, submittals and correspondence each month.
Contract form
Some forms carry heavier notice and reporting requirements.
Software environment
Working inside Procore or Aconex is quicker than rebuilding registers.
Claims activity
Projects with many changes need more notice and claim support.
From brief to handover in five steps
- 01
Brief
Share drawings, specifications, your deadline and the format you need.
- 02
Scope
We confirm deliverables, format, fee and delivery date in writing before starting.
- 03
Deliver
The work is prepared to the agreed standard and checked by a second specialist.
- 04
Review
We walk you through the outputs and revise against your comments.
- 05
Handover
You receive native files and a clean package, ready to bid, submit or build.
Built for the people who price and build
General contractors
Contract administration capacity for live projects.
Subcontractors
Notices, claims and variations prepared correctly and on time.
Developers
Owner-side registers and reporting for construction management.
Project managers
Administrative support so you can focus on site delivery.
Why choose MASONORA for site and contract administration
Deadlines never missed
Time-bar periods tracked from day one of the contract.
Claims supported by quantities
Progress claims backed by measured quantities and photos.
Contract fluency
FIDIC, JCT, NEC, AIA and AS 4000 administration experience.
A clean record
Registers and correspondence organized for final account.
Site and Contract Administration in six countries
Local standards, local currency, your time zone.Site and Contract Administration: frequently asked questions
Do you provide legal advice?
No. We administer the contract and prepare documents. Legal advice and representation come from your lawyers.
Can you work in Procore or Aconex?
Yes. We work inside your existing platform or set up Excel registers if you do not have one.
Do you prepare monthly progress claims?
Yes, against your schedule of values or bill of quantities, with supporting quantities and photos.
Can you join site meetings remotely?
Yes. We attend by video, take minutes and track actions in your time zone.
How is contract administration priced?
Usually as a monthly fee based on project size and contract requirements. A specialist confirms the fee on your quote.
Related services and trades
Drop us a line and start the conversation today
Tell us about your site and contract administration project. Share drawings, your deadline and the format you need, and a specialist will confirm scope, fee and delivery date in writing.
- Response time
- We respond within 24 hours
- office@masonora.com
- Chat with a specialist
Thank you, there.
Your request has reached our team. A specialist will reply to within 24 hours with next steps.
