Construction procurement and subcontractor coordination
MASONORA’s procurement and subcontractor coordination service plans what to buy and when, prepares trade tender packages with clear scopes, levels subcontractor and supplier bids, and supports award decisions. During construction we track orders, submittals and deliveries against the schedule and coordinate interfaces between trades so packages fit together on site.
ACHIEVEMENTS THROUGH THE YEARS
- 600+Completed projects
- 200+Satisfied clients
- 3+Years of experience
- 35+In-house experts
Exactly what we measure and price
If an item you need is not listed, send the drawings anyway. We confirm what is included in writing before work starts.
Procurement planning
- Package strategy and scope split
- Procurement schedule with order-by dates
- Long-lead item identification
- Approved bidder lists
- Budget per package from the cost plan
Tendering subcontracts
- Trade tender packages with scope sheets
- Bid invitations and clarification management
- Bid leveling and coverage checks
- Award recommendation reports
- Subcontract scope schedules for contracts
Coordination in construction
- Submittal and shop drawing tracking
- Order and delivery tracking
- Trade interface and responsibility matrix
- Coordination meeting minutes and actions
- Close-out document tracking
Not included unless requested
- Signing contracts or orders on your behalf without written authority
- Supplier credit or financial checks
- Legal drafting of subcontract terms
- Physical expediting at supplier premises
What you receive, and in which formats
- 01Procurement strategy and schedule
- 02Trade tender packages and scope sheets
- 03Bid leveling sheets and award recommendations
- 04Responsibility matrix for trade interfaces
- 05Submittal and delivery tracking register
- 06Coordination meeting records
Your software, your market’s standards
Standards we work to
- PMI PMBOK practice
- AACE scheduling guidance
- FIDIC (Gulf and international)
- JCT and NEC (UK)
- AIA contracts (USA)
- AS 4000 (Australia)
- Primavera P6
- Microsoft Project
- Procore
- Aconex
- Power BI
- Microsoft Excel
How do you package the work?
Packages follow how the local market buys work: by trade, by system, or by area for large projects. We write a scope sheet for each package that lists what is included, what is excluded and which interfaces belong to whom. A responsibility matrix checks that every item in the drawings and specification sits in exactly one package.
How are bids leveled?
Each bid is placed against the same scope sheet. Exclusions, qualifications and missing items are priced back in from our own quantities or the other bids, so the comparison is like for like. The leveling sheet shows every adjustment, and the recommendation explains the choice in plain language.
Why track submittals and deliveries?
A package is not finished when it is awarded. Shop drawings, samples and deliveries all have to arrive before installation. We track each against the schedule and flag anything that threatens an installation date, so problems are visible while there is still time to act.
What is a responsibility matrix?
A responsibility matrix lists every scope item that sits at a boundary between trades, such as firestopping around services, blocking for fixtures, or making good after other trades, and assigns it to exactly one package. It is checked against the specification sections and the drawings before tender, then attached to each subcontract. On site, it settles the frequent question of who was supposed to do a piece of work, without argument or extra cost.
Leveling two drywall bids
An illustrative comparison showing how exclusions are priced back in so two bids can be compared on the same scope. Values are index units.
| LINE | BID A | BID B | NOTE |
|---|---|---|---|
| Base bid | 100.0 | 96.0 | As submitted |
| Excluded: level 5 finish | — | +2.5 | Priced from our quantities |
| Excluded: scaffolding | — | +3.0 | Taken from Bid A breakdown |
| Leveled total | 100.0 | 101.5 | Same scope |
| Recommendation | Bid A | Lowest complete bid |
What affects the fee and delivery date
We quote every project on its scope, so there is no price list. These are the factors a specialist looks at before confirming a fixed fee and delivery date in writing.
Number of packages
Each trade package adds a tender, leveling and award cycle.
Market and bidders
More bidders per package mean more clarifications and leveling.
Tracking duration
Construction-phase tracking is usually a monthly service.
Document standards
Client templates and approval routes add formatting time.
From brief to handover in five steps
- 01
Brief
Share drawings, specifications, your deadline and the format you need.
- 02
Scope
We confirm deliverables, format, fee and delivery date in writing before starting.
- 03
Deliver
The work is prepared to the agreed standard and checked by a second specialist.
- 04
Review
We walk you through the outputs and revise against your comments.
- 05
Handover
You receive native files and a clean package, ready to bid, submit or build.
Built for the people who price and build
General contractors
Package strategy, tendering and award support across trades.
Developers
Owner-side procurement for construction management contracts.
Construction managers
Trade tendering and coordination capacity on demand.
Design-build teams
Procurement planned alongside design development.
Why choose MASONORA for procurement and subcontractor coordination
Every scope has an owner
Responsibility matrix checks for gaps and overlaps between packages.
Leveling you can audit
Every adjustment shown and explained.
Estimating behind it
Our quantities price missing scope and check coverage.
Tied to the schedule
Order-by dates and deliveries tracked against installation.
Procurement and Subcontractor Coordination in six countries
Local standards, local currency, your time zone.Procurement and Subcontractor Coordination: frequently asked questions
Can you contact subcontractors on our behalf?
Yes, under your company name and with your approval. We track invitations, clarifications and returns.
Do you recommend which bid to award?
We provide a leveled comparison and a recommendation. The award decision always stays with you.
Can you use Procore or our own registers?
Yes. We work in Procore, Aconex or your Excel registers.
Do you handle international suppliers?
We track orders and deliveries for local and international suppliers, with lead times confirmed by the suppliers.
How is procurement support priced?
By number of packages for tendering, and monthly for construction-phase tracking. A specialist confirms the fee on your quote.
Related services and trades
Drop us a line and start the conversation today
Tell us about your procurement and subcontractor coordination project. Share drawings, your deadline and the format you need, and a specialist will confirm scope, fee and delivery date in writing.
- Response time
- We respond within 24 hours
- office@masonora.com
- Chat with a specialist
Thank you, there.
Your request has reached our team. A specialist will reply to within 24 hours with next steps.
